Email has remained a general medium of communication (personal and professional alike) is another issue in both modern-day digital world. Nonetheless, as cyber threats are on the rise and data protection regulations such as the General Data Protection Regulation (GDPR) tighten, email security is an imperative.
How Email Security and GDPR Align With One Another
GDPR requires organizations to take the necessary security steps to safeguard data. Email contains loads of sensitive info, and therefore, it is part of GDPR. When it comes to GDPR, non-compliance can result in financial penalties, and drive the company image through the mud.
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Strong Password Policies:
Use strong, individual passwords per email account.
Update passwords often to reduce the threat of unauthorized access.
Password managers: use a password manager to create strong passwords and store them safely.
2FA (Two-Factor Authentication)
Set up 2FA — using Two-Factor Authentication adds a little more security because it requires at least second verification method (e.g., a code received on your mobile device).
Secure Email Gateway:
Leverage a strong email gateway to filter spam, malware and phishing.
Set the gateway to take action on emails and attachment before they gets downloaded.
Encryption:
Secure the sensitive content of an email
Encryption — secure data with a robust encryption algorithm.
Employee Training:
Organize security awareness trainings for employees, keep them educated about phishing approaches, social engineering practices, and email security best practices.
Incident Response Plan:
Implement a robust incident response plan with quick detection, response, and containment mechanisms in case of breaches.
Data Loss Prevention (DLP):
Deploy DLP solutions to help prevent users from sharing sensitive information through emailw either accidentally or maliciously.
DLP, which is an acronym for Data Loss Prevention, can be set to analyze the content of emails and stop the delivery of unauthorized data.
Regular Security Audits:
Inherent, through regular security audits, to identify threats and vulnerabilities.
Simply fix the recognized problems immediately —until it has a good security stance.
What email security considerations do GDPR introduce?
Minimize Data: Collect & process the least amount of personal data as possible
Principle #2: Principle of purpose limitation: be clear about the purpose for which personal data is collected and processed.
Data Retention: Implement proper data retention procedures and delete data securely once it is no longer required.
Data Subject Rights: The production of data subject rights, eg, the right to access, rectify, erase, and restrict processing of personal data, should be respected and implemented.
Implementing email security and adhering to the principles of GDPR can help organizations protect sensitive information, reduce risks, and build trust with customers and employees.
